Permanent Representation

Vacancies at our Permanent Representation 

Vacancy announcement – Senior Administrative assistant (M/F/X) at the Permanent Representation of Belgium to the OSCE in Vienna

Are you multilingual, with a passion for office management and eye for detail, looking for an interesting job in Vienna in an international environment?

The Permanent Mission of Belgium to the OSCE promotes the Belgian priorities, views and interests within the Organisation for Security & Cooperation in Europe (OSCE). We are looking for a flexible and discrete team player with an eye for detail to strengthen our office management team as administrative assistant. The available position is for 50% personal assistant to the Permanent Representative, 50% general office management.

If you are interested, please send your candidature, including CV and motivation letter to viennaosce@diplobel.fed.be by 28/05/2026. For more information, please send your questions to  viennaosce@diplobel.fed.be

Start date of the position: as soon as possible

Main duties:

The function entails both administrative and organizational duties. The candidate we are looking for should be well organized, flexible, outgoing and a good team player, and should be able to manage a part of the tasks autonomously.

Non-exhaustive list:

• As Personal Assistant to the Permanent Representative (PR):
  • Manage the agenda of the PR
  • Organise social and professional events hosted by the PR
  • Manage the administration of the PR’s residence
  • Manage the contacts of the PR
  • Support the Head of Delegation and team during annual multilateral events (OSCE Ministerial Council)

• As member of the Office support team:
  • Manage the missions representational budget
  • Manage the mission’s duty travel administration
  • Keep the mission’s joint calendar
  • Manage all incoming and outgoing correspondence, both through email, phone and by standard mail.
  • Provide secretarial support to the organization of meetings
  • Organise visit of government officials from Brussels
  • Liaise with the OSCE Secretariat as well as with other Delegations
  • Keep the website up-to-date

Required skills:

• At least 5 years of relevant work experience in office management and/or administrative and logistical support within a comparable working environment.
• Very good command of German and English; good knowledge of French or Dutch is a strong asset; knowledge of another OSCE official language (Italian, Spanish or Russian) is a plus.
• Strong knowledge of Office 365 applications
• Ability to manage contact lists.
• Good oral and written communication skills.
• Discretion, precision, good organizational skills and a rigorous approach to work. 
• Excellent time management and an ability to respond to changing priorities and tight deadlines

Our offer:

• A challenging job in an international environment
• One year contract, extendable
• Competitive salary and working conditions

Selection procedure

A first selection is made on the basis of the CV and the cover letter. Successful candidates will be invited to take a written test and participate in an interview.

Vacancies at the OSCE

• Jobs at the OSCE

Internships

The Permanent Representation of Belgium to the OSCE in Vienna offers a limited number of internship opportunities for young university graduates and graduates. Interns rotate into the daily work of the Permanent Representation and get a unique opportunity to gain experience in a multilateral environment.

Interns are mainly responsible for preparing files, attending and following up on meetings and reporting on the meetings.

A relevant university education is important. A good knowledge of Belgian national languages and English is an asset.

In principle, internships last 3 months.

These internships are not remunerated and are in principle reserved for nationals of the European Union.

The Permanent Representation follows an equal opportunities policy for recruitment.

For further information or to apply, please visit the eStage platform

Election observation

More information on the election observation missions organised by the OSCE/ODIHR and how to take part can be found on our website.